How to add a pay to an employee
Open the team list by clicking on the '👫'-icon on the frontpage and select the employee you want to set the pay for. Then click 'Edit profile' in the top-right corner and then finally click on 'Pay'.
From here, you have two options:
Set an hourly wage
Set a monthly salary
Set an hourly wage
Once you have entered the employee's hourly wage, you can click ‘Save’ in the top right corner.
Set a monthly salary
When you add an employee’s monthly salary, you can choose whether it should be included in your labor percentages or not, while also selecting the distribution method you want:
1. Don't include
Salaried employees are excluded from labor cost and labor percentage calculations.
2. Distribute salary across scheduled hours
Keep the total monthly salary fixed and distribute it evenly across all scheduled hours.
3. Convert salary to an hourly rate
Estimate an hourly rate based on the monthly salary, divided by the hours in the employee’s work hours profile. Labor costs increase for each scheduled hour.
Note: If the employee’s monthly salary should be used for distribution, it's important that you set up a work hours profile that defines the employee’s expected working hours. Read more here.
How to change an employee's existing pay
If you need to change an employee's pay, you go to the employees profile and enter the section as you did when you added the first pay. From here, you have two options:
Edit the current pay
Please note that if you choose this method, the pay will also be changed retroactively, and there will therefore be no historical data on the old pay.
Add a new pay
If you need to add a new pay that starts after the current one expires, you can add an end date on the current pay. Select 'Add end date' and set the date the pay should end. After that, you can add a new pay by selecting 'Add pay' down below, enter the new amount and click 'Save' once you're done with your changes.
By adding an end date on the first pay, you ensure to keep historical data on the employee's pay in the schedule. The new pay will be enabled after the end date of the previous pay.
FAQ
Can employees see each others pay?
No, an employee's pay is not visible to other colleagues. An employee's pay is only visible to administrators and the employee themselves.
Can I set up suppplements?
Yes, you set up supplements for your employees. Read our guide on salary supplements here.
Is an employee's monthly salary exported to my payroll system?
No, the hours for employees with a monthly salary are not exported to your payroll system automatically. In the Therefore, you will need to manually add monthly paid employees' hours manually in the payroll system.
However, the hours of a monthly-paid employee can be included in the wage percentage, as long as the employee has been assigned a work hours profile that defines the work hours per week. Read our guide on work hours profiles here.Can an employee have more than one base wage?
Yes, you can set up more than one base wage for your employees by setting up dynamic base wages. Read more about how it works here.