Workfeed lets you automatically track your employees' overtime by comparing the hours stated in their work hours profile with their actual working hours.

Practical example: An employee with a current overtime bank of +1 hour is expected to work 40 hours per week according to their work hours profile. If the employee works 41 hours in a week, Workfeed adjusts the overtime bank to +2 hours. You can find a detailed breakdown of how the balance is calculated in the overtime bank.

To start tracking your employees' overtime, you need to create and/or assign a work hours profile in which the overtime bank is enabled. In the same profile, you can also specify the employee's exact working days and times to ensure accurate calculations.
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This guide explains how you can create and/or change work hours profiles.

You can see an employee's overtime bank by selecting the employee in the team list and then clicking "Overtime bank" to see the balance.

In addition to seeing the current overtime bank, you can review how it is calculated. You will see a detailed breakdown of an employee's registered working hours compared to the hours in their work hours profile, and how this affects their overtime bank across different time intervals. Here you can choose whether to view it on a cyclic, weekly or monthly basis. To get the overview at day level, simply click on a period to open the detailed overview.

You can also see all your employees' overtime banks in one place. Click the search field "Search..." at the top of Workfeed and type "Overtime banks". Then select "Overtime banks" under "Quick views".

An overview opens with all employees who have an overtime bank and their total balance today. You can search for a specific employee, and you can sort the list by clicking "Employee" or "Overtime bank".

Click an employee to see how their overtime bank is calculated.

It is possible to make manual adjustments if, for example, you want to add hours from a previous system or remove hours that have been paid out. Click on a week in the view and then on the blue "➕" icon to add or remove hours from the balance.

From here, choose whether the hours should be added to or deducted from the overtime bank, fill in hours and/or minutes, add a note stating the reason for the manual adjustment, and choose the date on which the adjustment should be registered. Click "Add adjustment" to save it.

Once the manual adjustment is saved, both you and the relevant employee will be able to see the adjustment in their overtime bank.

It is not uncommon for 1 hour of overtime to be multiplied by, for example, 1.5, which means that each hour of overtime adds 1.5 hours to the overtime bank. If this is the case in your company, you can set up an overtime supplement to make sure Workfeed automatically takes this into account. Here is how it works:

You can manage your (overtime) supplements from the time tracking settings. Open the settings by clicking the "⚙️" icon and selecting "Time tracking". Look for "Supplements" and click "Open" to create or edit supplements.

When you click the blue plus "➕" in the top right corner of the box, you start creating a new supplement. First, you can give the supplement a name. Then click "When" to decide when the supplement should be triggered.

Once you have clicked "When", you can select "Overtime". You can then decide when the supplement should be triggered, e.g. when a shift lasts longer than 8 hours on a weekday.
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You can then click "Add" to decide what should happen when the supplement is triggered. To add hours to the overtime balance, click "⏰ Overtime balance". You can then decide whether the overtime hours should be multiplied as in the example above, or whether a custom number of hours should be added to the balance.

Finally, you can define which employees the supplement applies to. Naturally, only employees with an overtime bank will be eligible for an overtime supplement. However, you can narrow it down further by filtering on specific roles or employees.

When you are ready, simply click "Save" to save the supplement. Once saved, the supplement takes effect immediately.

When an employee has earned overtime, they can use these hours to take time off - we call this compensatory time in Workfeed. Employees can submit requests for compensatory time themselves via the Workfeed app. When you approve the request, the scheduled hours on the day or days where the compensatory time is planned are automatically deducted from the employee's overtime balance.