Workfeed allows you to track your employees' overtime automatically by comparing the hours defined in their work hours profile and their actual working hours.

​To give a practical example:

​An employee whose current overtime balance is +1h 0m is expected to work 40 hours per week based on their work hours profile. This week the employee works 41 hours, which means Workfeed adjusts the overtime balance to +2h. In the overtime bank, you can find a detailed breakdown of how the overtime balance is calculated.

To start tracking your employees' overtime, you have to create and/or assign a work hours profile in which the overtime bank is activated. In the same work hours profile, you will also be able to specify the exact working days and times of the employee(s) in question to ensure accurate overtime calculations.

This guide explains how you can create and/or assign work hours profiles >

You can view an employee's overtime balance by selecting the relevant employee in the team list. When you open the employee's profile, you can click on ' Overtime Bank' to see their current overtime balance.

In addition to the current overtime balance, you can review how the balance was calculated. You will be able to view detailed breakdowns of an employee's registered hours versus the hours in their work hour profile and see how this impacts their overtime balance over various time intervals, down to individual days.

It is possible to make manual adjustments to an employees' overtime balance if you, for example, want to add hours from a previous system or remove hours that have been paid out. To make a manual adjustment, click on a week (or other displayed interval) in which the adjustment should be added and click on the blue ‘+’ icon.

When you click on the blue plus '+' icon, you can add or subtract hours from the balance. From here, define whether the hours should be added or subtracted from the balance, fill out the hours and/or minutes, add a note to label the reasoning behind the manual adjustment, and select on which date the adjustment should be logged. Click 'Add adjustment' to save it.

Once the manual adjustment is saved, both you and the relevant employee will be able to see the adjustment in their overtime bank.

It is not uncommon that 1 hour of overtime is multiplied by e.g. 1.5X, meaning that each hour of overtime adds 1,5 hours to the overtime balance. Should this be the case in your company, you can set up an overtime supplement to make sure Workfeed automatically takes this into account. Here's how it works:
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You can manage your (overtime) supplements from the time tracking settings. Open the settings by clicking on the '⚙️' icon and selecting 'Time tracking'. Search for 'Supplements' and click 'Open' to create or edit supplements.

When you click on the blue plus '➕' at the top right of the box, you start creating a new

allowance. First of all, you can give the supplement a name. Then click on 'When' to determine when the supplement will be triggered.

When you have clicked on 'When', you can select 'Overtime'. Then, below that, you can determine when the supplement is triggered, e.g. when a shift lasts longer than 8 hours on a weekday.
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You can then click 'Add' to determine what should happen when the supplement is triggered. To add hours to the overtime balance, you need to click '⏰ Overtime balance'. Then, you can determine whether the overtime hours should be multiplied as in the example above or if a custom number of hours should added to the balance.

Finally, you can define which employees the supplement applies to. Naturally, only employees with an overtime balance will be eligible for an overtime supplement. However, you can narrow it down even further by filtering on certain roles or employees.
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Once ready, simply click 'Save' to save the supplement. Once saved, the supplement will go into effect instantly.
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When an employee has accrued overtime, they can use these hours to take time off — we call this compensatory time in Workfeed. Employees can submit requests for compensatory time themselves via the Workfeed app. When the request is approved by you, the scheduled hours of the day(s) on which the compensatory time is scheduled are automatically deducted from the employee's overtime balance.

Can employees see their overtime balance?
​Yes, your employees can see their overtime balance. This guide shows how employees can see their overtime balance.
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​Can employees see each other's overtime balance?
​No, your employees can only see their personal overtime balance.
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​Can I make manual adjustments to an employee's overtime balance?
​Yes, when you click on the blue plus '➕' icon next to an employee's overtime balance, you can add or subtract hours from the balance.
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​I granted my employee compensatory time but the overtime balance did not decrease, why?
​Ensure that a shift with adequate working hours is scheduled for the employee on the day the compensatory time is scheduled. The hours of the shift are the hours deducted from the overtime balance.
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​Can I pay an employee's overtime as a salary in Workfeed?
​No, it is not possible to pay overtime directly in Workfeed. When you pay overtime you can deduct the hours from the balance through a manual adjustment.