There are three ways to assign leave to an employee: from the availability list, the schedule view, and the leave calendar.
Assigning leave from the availability list
When you open the availability list by clicking ‘🌴👍👎’ in the top left corner of the schedule view, you can create leave for any employee by clicking a day next to their name.
Assigning leave to an employee from the schedule view
This method of assigning leave is especially useful when you’re assigning leave to an employee who is scheduled to work, such as sick leave. When you right-click a shift where an employee is assigned, click ‘Add leave’.
Assigning leave from the leave calendar
By clicking ‘Schedule’ in the top-left corner of the dashboard, you can select ‘Leave’ from the list. This opens the leave calendar, where you can create leave for any employee by clicking a day in the calendar. After clicking a day, you can create the leave in the same way as in the schedule view.
Leave settings
When you click ‘Add leave’, you can adjust the leave to match the specific situation. Here, you can choose the period, employee, leave type, leave bank, note, and whether overlapping shifts should count as paid or unpaid hours.
Start and end time
Choose when the leave should apply from and to. You can either select ‘All day’ or enter a specific time period.
Employee
Select which employee the leave should apply to.
Type of leave
Choose which type of leave should be registered. For example, this could be sickness, holiday, or another custom leave type.
Leave bank
This setting is used if you have activated a leave bank and want to control how the leave should affect the employee’s leave balance.
Work hours profile
The leave is registered based on the expected working hours defined in the employee’s work hours profile. The hours are then deducted from the employee’s leave bank.
Custom
You choose how many hours should be deducted from the employee’s leave bank.
No hours
No hours are deducted from the employee’s leave bank.
Note
Optionally, add a note that describes the leave or provides extra context.
Paid or unpaid leave
Choose how the leave should affect any shifts that overlap with the leave period. Here, you can choose whether the overlapping shifts should still count hours or not. This affects whether the employee gets paid for the shift, even though leave has been registered.
Once you have adjusted the leave as needed, click ‘Add leave’ to save it.
FAQ
Can my employees request leave?
With a Workfeed Pro or Pro+ subscription, your employees can request leave through the Workfeed app. You can read about how your employees request leave here. You can also read more about how to approve leave requests here.Can I make changes to leave?
You can adjust any type of leave in the same way you created it: by clicking it in the leave calendar, the availability list, or by right-clicking the shift in the schedule and selecting ‘Edit leave’.Does leave still count hours when it’s added to a shift in the schedule?
You decide whether the leave should still count as hours or not. For example, if the employee is paid during sick leave, under ‘Overlapping shifts’, you can choose ‘Register hours’. If the employee should not be paid during their leave, you can choose ‘Do not register hours’.Can I create leave for an employee without it appearing in the schedule?
Yes, you can create leave for an employee without adding the leave to shifts in the schedule. To do this, go to the leave calendar, select the date range you want to add leave for, and then adjust the details such as employee, leave type, and more. You can also add a shift to the employee in the schedule, add the leave, and then delete the shift afterwards. The leave will still appear in the leave calendar and the availability list.Can I create custom leave types?
You can create your own custom leave types when adding new leave. When you choose the leave type from the list, you can select ‘Add new leave type’ at the bottom. Read more about it here.Is it possible to track how many leave days each of my employees has used?
With a Workfeed Pro or Pro+ subscription, you can see an overview of how many leave days each employee has used. You’ll find this under each employee’s profile by going to the team list.