Assigning leave to an employee
There are three ways to assign leave to an employee: From the schedule view, the leave calendar, and the availability list.
Assigning leave to an employee from the schedule view
This method of assigning leave is especially useful when you’re assigning leave to an employee who is scheduled to work, such as sick leave. When you right-click a shift where an employee is assigned, click ‘Add leave’.
When you click ‘Add leave’, you can adjust the date range and choose which employee the leave should apply to. From here, you can also customize the following leave details:
Which type of leave to assign (sick leave, vacation, or another custom leave type).
If the leave should apply all day or have a specific start and end time.
Whether the leave should be paid or unpaid, by choosing whether overlapping shifts should still count as hours.
Add an optional note explaining the leave.
Once you’ve set everything as needed, click ‘Add leave’ to finish.
Assigning leave from the leave calendar
By clicking ‘Schedule’ in the top-left corner of the dashboard, you can select ‘Leave’ from the list. This opens the leave calendar, where you can create leave for any employee by clicking a day in the calendar. After clicking a day, you can create the leave in the same way as in the schedule view.
Assigning leave from the availability list
When you open the availability list by clicking ‘🌴👍👎’ in the top-left corner of the schedule view, you can create leave for any employee by clicking a day next to their name. After clicking a day, you can create the leave and set up the details as explained earlier.
FAQ
Can my employees request leave?
With a Workfeed Pro or Pro+ subscription, your employees can request leave through the Workfeed app. You can read about how your employees request leave here. You can also read more about how to approve leave requests here.Can I make changes to leave?
You can adjust any type of leave in the same way you created it: by clicking it in the leave calendar, the availability list, or by right-clicking the shift in the schedule and selecting ‘Edit leave’.Does leave still count hours when it’s added to a shift in the schedule?
You decide whether the leave should still count as hours or not. For example, if the employee is paid during sick leave, under ‘Overlapping shifts’, you can choose ‘Register hours’. If the employee should not be paid during their leave, you can choose ‘Do not register hours’.Can I create leave for an employee without it appearing in the schedule?
Yes, you can create leave for an employee without adding the leave to shifts in the schedule. To do this, go to the leave calendar, select the date range you want to add leave for, and then adjust the details such as employee, leave type, and more.Can I create custom leave types?
You can create your own custom leave types when adding new leave. When you choose the leave type from the list, you can select ‘Add new leave type’ at the bottom. Read more about it here.Is it possible to track how many leave days each of my employees has used?
With a Workfeed Pro or Pro+ subscription, you can see an overview of how many leave days each employee has used. You’ll find this under each employee’s profile by going to the team list.