Accessing leave requests
There are three different options for approving leave:
Through the notification center '🔔'
Through the availability list '🌴👍👎'
Through the leave bank
Access leave requests via the notification center
When an employee requests leave, such as vacation, you receive a notification. Once you open the notification center 🔔 in the top right corner, you can review 'All leave requests'.
Access leave requests via the availability list
In addition to accessing leave requests via the notification center, you can access them by opening the availability list on the left side of the schedule by clicking '🌴👍👎'.
You can then access the leave request by clicking the leave icon next to the employee’s name in the availability list. You can also expand the availability list by clicking the small arrow to get a better overview.
Access leave requests via the leave bank
A third option is to access leave requests via the employee’s leave bank. To do this, open the employee from the team list and open 'Leave bank'.
Then click into the leave request in the list of the employee’s total leave. The request will be marked with 'Request' below it.
Review a leave request
After opening the leave request, you can decide whether you want to approve or reject it and make any adjustments to the period, leave type, and whether the leave should register hours or not via 'Overlapping shifts'. You can also add an optional note.
Last but not least, you can choose to register leave hours based on the employee’s work hours profile via 'Registered hours'. Here, the hours will be registered based on the hours set in the employee’s work hours profile. You can also choose to enter a custom number of hours that only applies to this specific leave, or choose that it should not register hours.
FAQ
How do my employees request leave?
Employees can request leave via the Workfeed app. You can read about how this works for employees here.
Why can’t my employees request leave?
Leave requests are only available if you have a Pro or Pro+ subscription. If you already have a Pro or Pro+ subscription and your employees still cannot request leave, you can check whether the 'Leave' permission is enabled in their permission profile. You can read more about permission profiles here.
Can I adjust a leave request that has already been reviewed?
Yes, you can adjust an already approved leave request by finding the leave in the leave calendar, availability list, or leave bank and making the necessary adjustments from there.