How to create a supplement
If your employees get extra pay for working evenings or weekends, you can create a supplement for this. When you create a supplement, Workfeed automatically calculates the custom salary for a shift, meaning you don't have to.
You can manage your supplements from the time tracking settings. Open the settings by clicking on the '⚙️' icon and select 'Time tracking'. Search for 'Supplements' and click 'Open' to create or edit supplements.
When you click on the blue plus '➕' at the top right of the box, you start creating a new supplement. First of all, you can give the supplement a name. Then click on 'When' to determine when the supplement will be triggered.
Determine the supplement's trigger
When you have clicked on 'When', you can select whether the supplement should trigger based on the time of day or overtime. When you select 'Time of day', the supplement will trigger shifts that overlap with the timespan set. If you select 'Overtime', the supplement will trigger shifts longer than the hours set.
Below that, you can determine when the supplement should trigger, e.g. when a shift overlaps with the days and timespan set. It is also possible to create supplements that trigger public holidays.
(Note: If the weekday supplements fall on a public holiday, you will have to choose whether the supplement should stay active or be disabled).
Determine what happens when the supplement triggers
Next, you can click 'Add' to determine what should happen when the supplement is triggered. When you select '💰 Salary', the supplement will add extra pay on top of the regular hourly wage. If you select '⏰ Overtime balance', the supplement will add overtime to an employee's overtime balance.
Below, you can define whether you want to multiply the pay/hours that overlap with the supplement or if you want to add a custom amount for each overlapping hour.
Determine to whom the supplement applies
Finally, you can define which employees the supplement applies to by filtering on roles or employees. In terms of overtime supplements, only employees with an overtime balance will be eligible.
Once you are ready, simply click 'Save' to save the supplement. Once it's saved, the supplement will go into effect instantly.
Set the duration of the supplement
If a supplement changes (e.g., a change in the rate), you can set an end date for the existing supplement and create a new one with a higher rate, setting a start date (the day after the end date of the original supplement). This ensures that historical data is retained.
If you have a supplement that is only valid once, such as on January 1st, you can create a weekday supplement and set the start and end date to be January 1st.
FAQ
Can I create multiple supplements?
Yes, you can create as many supplements as you want. Make sure to give them suitable names to make it easy to navigate through your different supplements.Can I exclude specific employees from a supplement?
Yes, you can exclude specific employees from a supplement. When you create/edit a supplement, you can define to which employees the supplement applies by filtering on roles or employees.Can supplements overlap with each other?
Yes, supplements can overlap with each other. For example, if you have a supplement for evening hours and another for weekend hours, a weekend shift in the evening would trigger both.Do regular supplements work on public holidays?
Yes, regular supplements can be enabled on public holidays. If you want your regular weekday supplement to apply on weekdays that fall on public holidays, you just need to set the supplement as 'active'. If not, choose to disable the supplement.Can I see the salary calculation for a specific shift in terms of supplements?
Yes, you can see the salary calculation in terms of a supplement. To do this, click on the shift's salary details to view the calculation.Can I still see supplements with an end date after they’ve expired?
Yes, you can still view your created supplements with an end date, even after they’ve expired. To see supplements after their end date, activate the small clock icon located in the top right corner of the supplements overview.
