Workfeed allows you to track your employees' leave automatically through the 'Leave bank'. From here, you can get a full overview of your employees' registered leave, accrued leave, and leave requests. You can also make manual adjustments to the leave balance and decide how many hours should be deducted when leave is registered or approved.

Practical example: An employee has accrued 80 hours of holiday in their leave bank. The employee requests one week of holiday, and based on their work hours profile, they are expected to work 37 hours that week. When you approve the leave request, Workfeed can deduct 37 hours from the employee's holiday balance, leaving them with 43 hours of holiday remaining. In the leave bank, you can find a detailed overview of how the balance is calculated.

To start tracking your employees' leave, you have to add an accrued amount of leave to an employee. In the leave bank, you will also be able to specify the leave type, period, and hours to ensure accurate leave calculations.

This guide explains how you can assign leave to an employee.

You can view an employee's leave balance by selecting the relevant employee in the team list. When you open the employee's profile, you can click on 'Leave bank' to see their current leave balance.

From here, you will see a full list of the employee's leave (with the newest leave shown at the top) as well as leave requests.

In addition to viewing the current leave bank, you can review the calculation behind it. You’ll see a detailed overview of an employee’s leave and how this affects their leave bank by clicking on the leave type in the top bar.

The leave type will be shown in chronological order, with the newest at the top on a monthly basis. To view the breakdown on a daily level, simply click on a period to open the detailed overview.

Note: To activate the leave bank, you need to enter an amount for accrued leave hours.

It’s possible to make manual adjustments to the leave bank. From here, you can add an accrued amount of leave to the leave balance or make adjustments to registered leave. Just click on the blue ‘➕’ icon in the top right corner of the leave bank.

From here, you have two options:

For both options, you enter the hours and minutes for the leave, choose the leave type, and set the period it should apply to. You can also give the adjustment a name, so you can be sure which leave adjustment it refers to in the leave overview.

Once the manual adjustment has been saved, both you and the relevant employee will be able to see it in their leave bank.

If you need to make a correction to a manual adjustment or delete it, you can go to the employee's leave bank in the team list, choose the leave type in question at the top of the leave bar, and then click on the period you've made the adjustment for.

From here, you can click on the adjustment, make the relevant corrections, and click 'Save', or delete it by clicking on 'Delete' at the bottom.