Permission profiles let you decide what users can see and do in Workfeed. Whether it’s managing shifts, viewing other team members, or much more.

There are three default permission profiles: Standard, Manager, and Department Member. Each can be customized to fit your needs. You can also create your own permission profiles from scratch.

When you create a new user, they’re automatically assigned the Standard profile. If they’re assigned to a department, they’ll also get the Department Member profile.

To manage permission profiles, follow these steps:

Open the settings menu by clicking on the '⚙️' icon in the top-right corner → Click on 'Schedule' → Click on 'Manage permissions'

There are 3 default permission profiles:

These profiles can be edited just like the ones you create yourself. In addition to these, there’s also the Admin access level. Admins have full access to everything in the system.

Below you can read how to create, edit, assign and archive permission profiles.

To create a new permission profile:

To make changes to a permission profile:

You can edit both default profiles and any custom profiles you've created.

To assign or unassign a profile:

You can assign multiple permission profiles to a single user. The user will then get access to all permissions included in those profiles.

To archive (delete) a permission profile:

When a profile is archived, any permissions granted by that profile are removed from users assigned to it.

Here’s a breakdown of the permissions you can control within each profile:

Determine what users can see on their own profile. Most fields are always visible, but you can choose whether users should see their own wage. (Note: The 'Own profile' permission can only be used in the 'Standard' permission profile.)

Allow or restrict access to other users' profiles. If enabled, users can see basic details like name, department, role, and contact info (depending on your input field settings). If disabled, the user cannot view the team list or view other profiles.

Decide whether users can submit availability wishes or not. (Note: The 'Availability wishes' permission can only be used in the 'Standard' permission profile.) This is turned on by default, but can be disabled by removing the permission from the 'Standard' permission profile.

Control access to shifts of other users in the same department, there are three different options:

Manage visibility of leave and absence for other users:

Control access to shift tags:

Control access to key metrics:

Select which key metrics the user should be able to see.
For the metric "Additional Revenue", you can also choose whether the user should be able to edit the field.

1. How do I edit a permission profile?
Open the settings by clicking on the '⚙️' icon in the top-right corner → Click on 'Schedule' → Click on 'Manage permissions' → Click on the profile you want to edit.

2. Can I assign multiple permission profiles to the same user?
Yes, a user can be assigned to multiple permission profiles.

3. Can I remove a permission profile from a user?
Yes, just go to the user’s profile → Click on edit profile → Click on permissions and uncheck the profile(s) you want to remove.

4. Can I delete a permission profile?
Yes. To archive (delete) a permission profile:

When a profile is archived, any permissions granted by that profile are removed from users assigned to it.

5. What happens when I delete a permission profile?
The user will immediately lose all access that was granted through that profile.