What is the employee filter
The employee filter is the list of employees on the left side of the schedule (on desktop). It gives you a quick overview of your employees' scheduled hours and wishes.
What does the employee filter show me?
Total hours and labor costs
At the top of the employee filter you can see the total number of scheduled hours and labor costs for the period you have selected above the schedule. If you have a POS or booking integration, you can also see sales, labor percentage and bookings here.
Scheduled hours and min. and max. hours
Below each employee you can see how many hours the person is scheduled for in the selected period. The circle around the profile picture fills up the closer the employee gets to their maximum number of hours.
The color shows whether the hours fit: orange when the minimum hours have not been reached, green when the hours are between min. and max., and red when too many hours have been scheduled.
Hover over an employee to see the details: "Scheduled", "Max hours", "Standard hours", "Min hours" and the scheduled hours week by week.
Overtime
If you have scheduled an employee for more hours than their maximum, the circle turns red. Hover over the employee to see how many hours are scheduled, and adjust the shifts if needed.
Your employees' availability wishes
Click an employee's name in the employee filter to highlight the person's shifts and wishes in the schedule. A bar is shown below each date: green means "Can work", red means "Can't work". If the wish only covers part of the day, the time range is shown below the bar.
Hover over the bar to see when the wish was last updated and by whom. Click the name again to remove the highlight.
View and edit an employee's wishes
As an administrator, you can open an employee's wishes and change them on the employee's behalf.
Open the team list by clicking the "👬" icon in the top right corner.
Click the employee.
Click "Wishes".
Pick 👍 or 👎 and tap a day, or tap a wish to edit it.
Read more about how wishes work in this guide.
Defining minimum and maximum hours
To get the most out of the filter, it is important that you add min. and max. hours for your employees. Then you can quickly see from the color of the circle whether each employee has been given a suitable number of hours.
You can change the hours for all employees at once by clicking "Auto assign" and selecting "Adjust min and max hours".
You can also change the hours for a single employee. Open the team list by clicking the "👬" icon in the top right corner, click the employee and select "Edit profile". Open "Min. and max hours/week", enter the hours and click "Save" in the top right corner.
