What is a rotating schedule?
In short, a rotating schedule is a fixed work schedule where employees rotate through a series of predetermined shifts. For example: a 2-week rotating schedule in which a team works day shifts in week 1 and night shifts in week 2.
Creating a template for the rotating schedule
Operating a rotating schedule with Workfeed is very simple. Since the schedule is fixed, you only have to create it once from scratch and save it as a template. This template can be inserted over a period of your choice with the click of a button.
Depending on the duration of your rotating schedule (number of weeks), you want to start by determining the appropriate date selection over which the template should be created.
Once you have determined the date selection, you can create the shifts and assign employees. Once the schedule is created, you can save it as a template by clicking on 'Template' and 'Save as template' at the top right of the schedule. Make sure to verify the date selection and that 'Roles, time span, and employees' is selected, as this will ensure that the employees are also saved in the template.
Inserting the rotating schedule template over a period of choice
Once the template is created, you can insert it into upcoming weeks or months to run the schedule forward without any effort. Simply navigate to a date selection that doesn't contain any shifts yet (double-check this to avoid overlapping shifts) and insert the template there. You can insert the template by clicking on 'Template' and 'Insert template'. From here, you can verify the date selection and choose the correct template (should you have more than one) before clicking 'Insert selected template'.
FAQ
There is a change in my rotating schedule. How do I adjust the template?
To customize a template, navigate to an empty period corresponding to the length of the template. Here you can insert the template and make the adjustments. When the adjustments are done, you can save the period as a new template and delete the old template if necessary.One of my employees left, and I hired a replacement. How do I switch them in the schedule and my template?
You can transfer all shifts of a departed employee to their replacement at once.
Here’s how: Go to the team list by clicking the '👬' icon in the top right corner. Find the employee and click 'Edit profile'. Scroll down to 'Transfer shifts'. From here, you can transfer all shifts from the employee to their replacement for a period of your choice. Make sure to only transfer future shifts to keep your time tracking accurate. You can update the template by following the steps above.
How do I delete an old template?
To delete a template, click 'Template' and 'Insert template'. In the list where you select a template, click the red '❌' icon. Please note that a template cannot be restored once it has been deleted.