You can easily adjust the schedule interface to meet your preferences directly from the schedule view. Here's how:
Changing the schedule interface
You can customize the interface by clicking on the '👁' icon at the top right of the schedule.
You can choose between 'Week view' and 'Classic view'.
Week view
Week view displays the schedule one week at a time, with each day shown in its own column.
Shifts are grouped by either roles or timespan (depending on your choice) within each day, making it easy to see who is working, when they are working, and in which role.
Customization options
From here, there are different options for personalization in the schedule:
Sorting shifts by role or time span
There are two ways to sort shifts in the schedule, by role or time span. When you choose 'Roles', the shifts are sorted by roles, and the name of the role will be magnified and visible above the shift.
When you choose 'Time span', the roles will be sorted based on the assigned time span of the shift, and this will also be highlighted above the shifts.
Profile pictures
When you enable 'Profile pictures', you will see each employee's profile picture or initials in the schedule.
Hours
When you enable 'Hours', the total number of hours scheduled on a day will be displayed below the schedule. Should you wish to see the total hours of a particular role or employee, you can select a role of choice above the schedule or an employee on the left side of the screen to highlight those hours relative to that day's total hours.
Pay
When you enable 'Pay', the total pay of employees based on the scheduled shifts on any day will be displayed below the schedule. Should you wish to see the pay of a particular role or employee, you can select a role of choice above the schedule or an employee on the left side of the screen.
Revenue
When you enable 'Revenue', an empty field is added below the schedule in which you can indicate the revenue for a day. If you also enable 'Labor' and 'Labor percentage', Workfeed will automatically calculate your labor percentage based on the labor cost and revenue of that particular day.
POS data
When you enable 'POS data', Workfeed will automatically retrieve your sales data from your POS system in real-time and visualize it below the schedule. When you click on the sales figure you'll be able to take a deeper dive into your sales figures with insights like revenue comparisons and average ticket sizes.
Please note that POS data can only be enabled when you integrate Workfeed with your POS system, you can view Workfeed's POS integrations here.
Labor percentage
When you enable 'Labor percentage', your daily labor percentage will automatically be calculated based on a day's labor costs and revenue and will be displayed below the schedule. If there's no labor or revenue figure present the field will remain empty.
Table booking data
When you enable 'Table booking data', Workfeed will automatically retrieve your table booking data from your table booking system and visualize the daily number of guests below the schedule. When you click on the number of guests, you'll be able to take a deeper dive into your table booking data. For instance, you can see at which times the guests arrive, when peak moments occur, and look into individual bookings.
Please note that table booking data can only be enabled when you integrate Workfeed with your table booking system, you can view Workfeed's table booking integrations here.
Weather
When you enable 'Weather', the weather forecast will be displayed above the schedule. You can define on which location the weather forecast should be based by adding a location to your department(s).
Classic view
Classic view allows you to view the schedule in a more traditional, grid based layout.
You can choose whether the view should have one row per employee, role or department. You can also choose whether the schedule should be grouped by department or role.
You can choose whether the text on shifts should wrap or not. At the same time, you can choose which information should be shown on shifts. This could for example be the role name, start time, end time, break, tags and shift note.
FAQ
Can I change back to the original view?
Yes, you can always change the view to match your preferences.
If you prefer one view while planning and another when looking at a published schedule, you can simply change the view depending on the situation.
If I change the view, will it also apply to others?
No, interface settings only apply to your account.
When should I use classic view instead of week view?
Classic view is especially useful if you want a clear overview of shifts and leave directly in the schedule. Week view, on the other hand, gives you better insight into key figures.