Skip to main content

DataLøn

This guide explains how to export payroll data from Workfeed to DataLøn.

Set up the integration

  1. Make sure the employees have been created in DataLøn.

  2. Go to Settings > Integrations > Open payroll integrations, and select Visma DataLøn.

  3. Enter your DataLøn key:

    • Log in to DataLøn.

    • Go to Other systems.

    • Find Workfeed under Time registration systems and click Register.

    • Copy the key and paste it into Workfeed.

  4. Review the user matching. Workfeed automatically tries to match employees based on name, but you can also match them manually.

All employees must either be matched or marked as Ignore. Hours are only exported for matched employees with hourly pay. Ignored employees, employees without hourly pay, and full-time salaried employees will not have hours exported.

When you get new employees, open the integration again and select Match users.

Import employees from DataLøn

You can also import employees directly from DataLøn:

  1. Open the team list.

  2. Click the blue ➕.

  3. Select Import.

  4. Select the employees you want to import from DataLøn.

  5. Choose whether they should receive an invitation to Workfeed right away.

Send hours to DataLøn

  1. Go to Time registration.

  2. Select the period you want to export. If your payroll period is set up correctly, you can select Last payroll period.

  3. Review hours, supplements, and employees.

  4. Approve any changes if you use the time clock.

  5. Click Export....

  6. Check that:

    • the period is correct

    • relevant employees have hourly pay

    • the employees are matched

    • any changes have been approved

    • the correct payroll code is selected for hourly pay. We recommend 0013.

  7. Click Select payroll integration and select your DataLøn integration.

  8. Check the user matching and click Continue to payroll export.

  9. Click Send to Visma DataLøn.


I​f you do not approve the employees’ registered times before exporting, the planned hours will be sent to DataLøn. Once the times have been approved, the approved hours will be exported.

Find the hours in DataLøn

After export:

  1. Log in to DataLøn.

  2. Go to Payroll reporting > New payroll > Import > Workfeed.

  3. Select the relevant period.

  4. Click Load registration.

Supplements and payroll codes

If you export directly via Send to Visma DataLøn, supplements are grouped under payroll code 03.

If different supplements need to be sent to different payroll codes, you must:

  1. Enter the relevant DataLøn payroll code on the supplement in Workfeed.

  2. Download the backup file as CSV.

  3. Import the file manually in DataLøn.

DataLøn’s API does not support distributing supplements across different payroll codes through direct export.

Download backup file

You can also export the hours manually as a CSV file:

  1. Go to Time registration > Export....

  2. Select your DataLøn integration.

  3. Click Continue to payroll export.

  4. Select Download the backup file for Visma DataLøn.

Avoid opening or editing the CSV file before importing it, as this may change the file format.

Export errors

If the export fails, or if the data looks incorrect in DataLøn, you should check the following:

Check the data in Workfeed

What is shown in Workfeed is what gets exported. Therefore, check hours, breaks, supplements, and payroll setup first.

Check the user matching

Open the DataLøn integration and check that all relevant employees are matched with the correct employee in DataLøn.

Employees who should not have hours exported must be marked as Ignore.

Check hourly pay

Employees must have hourly pay in Workfeed to have hours exported.

You can find the wage under Team > employee > Edit profile > Salary.

Check payroll codes on supplements

If you use payroll codes on supplements, they must exist in DataLøn.

If supplements need to be distributed across different payroll codes, use the CSV export.

FAQ

  1. Who has hours exported to DataLøn?
    Matched employees with hourly pay. Hours are not exported for employees who are missing a match, are ignored, do not have hourly pay, or are full-time salaried.

  2. Does the employee need to exist in both systems?
    Yes. The employee must be created in DataLøn and correctly matched with the employee in Workfeed.

  3. What happens if I do not approve clocked times?
    The planned times from the schedule are sent to DataLøn instead.

  4. Why do my supplements not land on the desired payroll code?
    Through direct export, supplements are grouped under 03. If supplements need to be distributed across different payroll codes, enter the payroll codes in Workfeed and use the CSV export.

  5. How do I give my bookkeeper access?
    Create the bookkeeper as a user in Workfeed and give access to the necessary functions. It is an advantage if the bookkeeper has access to both Workfeed and DataLøn.

  6. I cannot find Workfeed under Time registration systems in DataLøn
    This may be because you are using DataLøn Payroll Administration. In that case, contact DataLøn and ask to be moved to a regular DataLøn account, after which the integration can be set up.

Related Articles
Did this answer your question?